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Implementation of the "Sixth Ordinance to Amend the SARS-CoV-2 Containment Measures Ordinance" of the State of Berlin of 7 May 2020 at the Berlin University of the Arts

On the basis of the "Sixth Ordinance to Amend the SARS-CoV-2 Containment Measures Ordinance" of the State of Berlin passed by the Berlin Senate on May 7, 2020, the following regulations for implementation apply at the Berlin University of the Arts according to the determination of the university management and crisis management team.

These regulations replacethe regulations of 23.04.2020.

The following applies in principle: 

  • Berlin's universities are still closed for classroom teaching and public access. 
  • From 11 May 2020, the operation of the university will gradually change from emergency attendance to "restricted operation".  
  • On the basis of the restricted operation, the buildings of the Berlin University of the Arts are still not freely accessible, but - in accordance with Part 5 §14 of the Sixth Amendment Ordinance in the State of Berlin - accessible for 
  • defined activities of research, 
  • necessary practice formats in special work rooms at the university, 
  • necessary attendance tests (including entrance examinations), which cannot be carried out digitally
  • administrative activities necessary to support the activities referred to under a-c.
  • The rooms must be used in such a way that in the event of infection, immediate follow-up is possible. 

Two phases were defined for accesses to the houses:

Phase 1 has already been running since the end of April for individual uses approved on the basis of risk assessments by the university management for a.o: 

  • Practice possibilities of a person in a defined room; 
  • Use of a room by a teacher, because the preparation of lessons is otherwise not feasible
  • Individual work for final papers in workshops

The University Library has been open for restricted lending since May 4. Separate arrangements have been made for this in agreement with the TU Berlin. See also:

Phase 2 can be scheduled from 25 May at the earliest.

The following activities can be planned: 

  • necessary artistic (individual) lessons (up to 5 persons) in suitable rooms, which are not possible by digital means. The number of persons allowed depends on the size of the room and the activity. 
  • student research projects, with priority for final theses, which require suitable work rooms. 
  • the number of persons allowed to use rooms depends on the size of the room and the activity taking place in it. 
  • In the special workspaces, the regular requirements of occupational health and safety must be taken into account. 
  • Carrying out necessary research work that requires suitable work rooms. 
  • Carrying out indispensable presence tests (including entrance examinations). Number of participants according to the admission and examination regulations and depending on the size of the rooms (at least 10 sqm per person). 
  • Implementation of equipment rental in the faculties. Waiting times are to be avoided. 
  • Committee meetings in case of absolute necessity (e.g. because of secret votes on personnel matters. If necessary, attendance meetings are to be planned as special meetings only for the necessary agenda items). Exclusion of the university public in order to reduce the number of participants must be weighed up. 
  • Personnel selection procedures where presence is essential for selection - for a maximum of 7 persons per selection meeting (depending on the size of the room), with a 30-minute break between meetings. Selection procedures via video conferences are preferable. 

This applies to all the above formats:
The number of persons per room is determined by the university management with the Department of Building Management and the company physician, based on proposals from the departments. 

The following still applies to activities in administration and service: 

  • The work is mainly done in the home office. Further licenses are available. 
  • Individual attendance times, which are essential for administration and service in restricted operation for the necessary support of semester operations, can be determined. 
  • Presences are usually implemented in individual offices. 
  • The necessary attendance requirements are determined by the supervisors (in the faculties and centres in coordination with the deans and directors).

On the procedure regarding phase 1 and phase 2:

  • The plans of the departments for phase 1 and 2 are viewed and evaluated by the Building Management Department and the company doctor as part of a risk assessment. 
  • The university management, the Building Management Department and the company physician jointly decide on the use permit on the basis of the risk assessment
  • On the basis of the risk assessments, the departments draw up concrete occupancy plans and lists of names (including contact details).
  • The occupancy plans are kept at the gates for at least 28 days.

Until 22 May 2020, the previous access times to the houses will apply: 
Monday to Friday 10 am - 5 pm (except on public holidays); in the Einsteinufer Monday to Friday 7 am - 5 pm (except on public holidays). 

From 25 May 2020, the approved access times to the houses can be provided in the time from Monday to Friday from 8 a.m. to 8 p.m. (except on public holidays). The Einsteinufer is open Monday to Friday from 7 a.m. to 8 p.m. (except on public holidays) to ensure limited administrative operations. 

It is mandatory to observe all regulations for all uses. In particular, the applicable regulations on health protection: 

  1. Keep a distance of at least 1.5 metres; in case of high aerosol emissions, a greater distance (singing individual lessons, choir, wind instruments, acting: 3 metres; musical/dance: 6 metres)
  2. Number of persons depending on the size of the room (10 sqm per person; currently 20 sqm per person for singing, choir, wind instruments, dance, musical, if the distances according to letter a cannot be kept, according to the regulations of Unfallkasse Berlin)
  3. Wash your hands regularly.
  4. Cleaning of shared work equipment and tools before / after changing rooms
  5. Compliance with the cough and sneeze label 
  6. Regular ventilation of rooms depending on their use
  7. Persons with respiratory tract infections or fever always stay at home.
  8. In special work rooms such as special work spaces, mouth and nose protection must always be worn. 

Disinfectants are kept ready for hygienic hand disinfection by the building management department in the houses. 

We recommend wearing mouth-nose protection in the houses, except at individual workstations. Mouth-nose protection is available at the gates.

If approved plans for exceptional use are not adhered to, people must be excluded from use.

The regulations attached are part of the pandemic plan, which is continuously updated and available on the intranet. The hygiene plan, which is valid until further notice, is also part of the pandemic plan.