Update October 2025

More than 20 Erasmus+ scholarships for university staff have already been approved for the 2025/26 academic year, including 13 for teaching staff and nine for administrative and technical staff. The International Office wishes these colleagues every success with the implementation and rewarding exchanges at our partner universities.

Currently, no further applications for Erasmus+ scholarships for university staff can be processed for the current academic year 2025/26. Due to austerity measures imposed on universities by the State of Berlin, capacity is limited in service departments such as the International Office.

As soon as applications for the 2026/27 academic year are accepted again, new information will be available here.

University members can participate in continuing education and training programmes at (partner) universities or other institutions as part of Erasmus+ and thus gain further professional qualifications. Possible formats include work shadowing, participation in international staff weeks, workshops, seminars or language courses. The aim is to provide insights into local work processes and to establish professional and personal exchanges with colleagues abroad. Getting to know foreign higher education systems and corporate structures contributes to the internationalisation of one's own university.

Stays abroad last a minimum of two and a maximum of 30 working days, with 2 to 5 days being the norm. Approval for a business trip must be obtained from your supervisor in advance. Due to the limited EU funds available, we subsidise a maximum of 3 days' stay plus a travel allowance and, if necessary, travel days. An overview of the current scholarship allowances can be found in our download center. 

Applicants are responsible for organising their own contacts with the host institution. You can find an overview of our European partner universities here.

General information about the ERASMUS+ programme line STT can be found on the DAAD website.

• Stay on the basis of an agreed programme (Mobility Agreement)
• Expert exchange and new perspectives
• Consolidation of your own competencies
• Development and consolidation of international networks 

General & technical administration 
Library
Departments  
Workshops
Faculties   
Finance   
International Office   
Public Relations   
Student Counselling
Funding
Human Resources

The following formats are eligible for funding (examples)

Job shadowing 
Partner Days 
Study visits   
Participation in workshops and seminars   
Participation in language courses 
Staff Weeks

Please note the deadlines for applying for staff mobility (non-teaching staff).

If you would like to apply for an ERASMUS+ scholarship or have already received an invitation, please register in our mobility database and send us your application. You do not need to have an invitation at the time of application. A scholarship commitment is valid for a maximum of one year.

STAFF and TEACHING Exchange

When registering for the first time, you must first create an account on the right-hand side and then fill out and submit the form. Your UdK account access does not work here. You must create a MoveON account with your own password.

Scholarships are awarded according to specific selection criteria (Erasmus Handbook for Non-Teaching Staff, p. 12).

As the scholarship amounts depend on duration, distance and means of transport (Green Travel), it is not possible to specify in advance the exact number of scholarships we can award.
In the past, there have been between 10 and 15 per academic year.

If you have any questions, please contact Sandra Bayer from the International Office at staff.mobility_ @udk-berlin.de. 

The funding amount for an ERASMUS+ scholarship for university members consists of fixed daily allowances for the stay, a travel allowance and, if applicable, special grants. The scholarship amount varies depending on the host country and length of stay.

Expected funding from Call 2025:

Maximum funding period: 3 days plus (green) travel allowance (if applicable) and special funding (if applicable).
In justified exceptions, financial support period of up to 5 days (only Partner Days, Staff Weeks & BIPs)
2 travel days

Funding from Call 2024:
as long as funds are available
Maximum funding period: 3 days plus (green) travel allowance (if applicable) and special funding (if applicable).
In justified exceptions, financial support period of up to 5 days (only Partner Days, Staff Weeks & BIPs)
2 travel days

Current scholarship rates

Further information and relevant forms can be found in our Download Center

You can apply for a supplement to the travel allowance if at least 50% of the journey is made using sustainable and low-emission means of transport (train, bus, bicycle).

According to the ERASMUS+ programme guidelines, boat trips and journeys by electric car are not considered sustainable.

The application for a top-up is made via the Green Travel declaration of honour.

You will receive an increased travel allowance and, if applicable, up to 4 additional subsidised travel days depending on your individual needs and the duration of your trip.

For business trips to an EU country or to Iceland, Liechtenstein, Norway or Switzerland, the so-called A1 certificate is required. It serves as proof abroad that there is insurance coverage in Germany due to the employment. The A1 certificate is applied for by the personnel office after receipt of your application for a business trip from the health insurance company in the case of persons with statutory insurance, and from the German Federal Pension Fund (Deutsche Rentenversicherung Bund) in the case of persons with private insurance. The business trip may only be approved and started after the certificate has been issued. If the certificate is not issued, the trip cannot be approved. You will receive a printout of the certificate, which you must carry with you during the trip and present during inspections. In the event of a breach of the notification requirements, considerable fines are to be expected, which would have to be borne by the business traveler if the A1 certificate had not been applied for. 

Due to the required A1 certificate, business trips to an EU country or to Iceland, Liechtenstein, Norway or Switzerland must be applied for at the personnel office four weeks before the start of the trip.