For more detailed information, please change to the German version of this website.

Registration and Study at Berlin University of the Arts

Handbook Exchange for incoming students

In our Handbook Exchange (Sommer Semester 22) you can find all the information you need for your stay at Berlin Unversity of the Arts.

Handbook Exchange - Winter Semester 22/23

Semester Dates - Winter

EXCHANGE-COORDINATORS

UPCOMING EVENTS

The winter semester 2022/23 runs from 12th October 2022 – 18th February 2023.
Course Catalog and Lecture Periods

Public holidays:
3rd October (German Unity Day)
25th + 26th  December (Christmas)
1st January (New Year's Day)


German national public holidays are called „gesetzliche Feiertage.“ On the above mentioned days German organisations, businesses and doctors are generally closed,
but police stations and hospitals do not close, public transport is operating and supermarkets in main stations are open.

 

Semester Dates Summer

EXCHANGE-COORDINATORS

UPCOMING EVENTS

The SUMMER SEMESTER 2022 runs from 13th April 2022 – 23rd July 2022. 

Public holidays:
15th (Good Friday)
17th (Easter)
18th April (Easter Monday)
1st May (Labour Day)
27th May (Ascension Day)
6th June (Whit Monday)  

German national public holidays are called „gesetzliche Feiertage.“ On the above mentioned days
German organisations, businesses and doctors are generally closed, but police stations and hospitals are open,
public transport is operating and supermarkets in main stations are open.

Registration at UDK Berlin

The International Office will be your main point of contact for non‐academic issues before your arrival and during your time in Berlin. Please email the International Office with any questions you may have. 

Please send the following documents as an e-mail attachment to your international office coordinator in charge by the end of February (summer semester) or Mid August (winter semester) at the latest:

- PDF of your ID or PASSPORT

- Poof of payment for the CampusCard - a bank statement or booking confirmation. Please transfer the total amount of 263,09 EUR BEFORE coming to Berlin (see section "CampusCard/STUDENT ID")

- an ADDRESS in Berlin as soon as you know it (include the name on the postbox as c/o if necessary)

We urge you to give us an address in Berlin as soon as possible, so that the access details to your UdK-student account as well as access to UdK WLAN arrive safely and timely with you by post.

Full enrolment is only possible with sufficient and confirmed health insurance coverage! (see section "PROOF OF HEALTH INSURANCE")

Proof of Health Insurance

REGISTRATION AT THE BERLIN UNIVERSITY OF THE ARTS is only possible with sufficient health insurance coverage, which must be confirmed by a German statutory health insurance!

For this purpose, please send the following documents by e-mail to a German health insurance company by the end of February( for mobilities starting in summer semester) or the end of June (for mobilities starting in winter semester) at the latest:

- copy of a EUROPEAN / GLOBAL HEALTH INSURANCE CARD (EHIC/GHIC) or of a PRIVATE HEALTH INSURANCE POLICY from your home country

- copy of your PASSPORT or IDENTITY CARD

- copy of the ACCEPTANCE EMAIL as an exchange student of the UdK Berlin

If the health insurance company has successfully checked your application, a digital notification will be sent to the examination office of the UdK Berlin.

You can contact any statutory health insurance company in Germany. Some are listed here, please choose a provider yourself and contact them directly.

AOK Student-Service
Information for foreign students
Hardenbergstraße 8, 10623 Berlin (opposite of TU Mensa)
email: studentservice_ @nordost.aok.de
Tel: 0049 9131 9242 10 128

Techniker Krankenkasse TK

Barmer

ATTENTION!!

The documents are to be sent to one of the German Health Insurances above mentioned, and NOT to the International Office.

STUDENTS FROM EUROPEAN COUNTRIES with which Germany has a SOCIAL SECURITY AGREEMENT (European Union, EFTA countries as well as Bosnia-Herzegovina, Great Britain, Macedonia, Switzerland, Tunisia, Turkey, Serbia and Montenegro) should present the EUROPEAN / GLOBAL HEALTH INSURANCE CARD (EHIC/GHIC). Your health insurance company at home will usually issue the EHIC/GHIC free of charge. Please make sure that the card is valid for the whole semester.

STUDENTS WITH PRIVATE HEALTH INSURANCE must present their INSURANCE POLICY to a GERMAN HEALTH INSURANCE COMPANY.

STUDENTS WHO ARE NOT SURE WETHER THEIR INSURANCE OFFERS SUFFICIENT PROTECTION/COVERAGE can take out a German student health insurance policy, which currently costs approximately 110 euros per month. A personal consultation will be provided by the health insurance company.

In addition, we recommend that you take out private liability insurance as well as accident insurance for the time of your stay in Berlin.

CampusCard / Student ID

The CAMPUSCARD of the BERLIN UNIVERSITY OF THE ARTS includes a Semesterticket allowing you to use all PUBLIC TRANSPORT in and around Berlin from 1st October 2022 to 30th March 2023. Contributions to Student Social Services and the Student Union are also included.

In the WINTER SEMESTER 2022/23, the amount for the CampusCard is 263,09 €. The purchase is obligatory for all students in Berlin.

Please transfer the complete amount and send us proof of payment by e-mail as JPEG or PDF e.g. copy of bank statement (you can blank everything out apart from name, valuta details and transaction amount) or a booking confirmation.

Please be aware that you have to pay the TRANSACTION CHARGE outside the SEPA-AREA.

The payment must be made to the account of the UdK Berlin:

Name of beneficiary: Kasse der UdK Berlin
Address of beneficiary: Einsteinufer 43, 10587 Berlin
Bank: Berliner Volksbank
Address of bank: Wittestr. 30, 13509 Berlin
IBAN: DE 72 100 900 00 884 101 50 46
BIC/SWIFT: BEVO DEBBXXX
Option: “OUR“ (i.e. all charges borne by the originator)
Reason for payment: YOUR NAME, YOUR COURSE OF STUDY + EXCHANGE 2022/23

There is NO POSSIBILITY to pay here on arrival by credit card or in cash!

Please always carry a photo ID (passport) together with your CampusCard!

FOR CURRENT EXCHANGE STUDENTS:

For those of you who will leave Berlin before August/September (March) and no longer need the CampusCard for public transport, there is the possibility of getting back part of the costs of the Ticket. As it is still valid till the end of September (March) you would get back about 30 € for each complete month. If you decide to do so, please download application form for the refund here, fill it in correctly and completely, and leave it together with your CampusCard at the reception desk in Einsteinufer. Address the envelope to "IPA - Antrag auf Rückerstattung" and the current date.

Attention! Refund applications have to be submitted on 5th of each month at the latest.

If you have any further questions, please do not hesitate to get in touch with your contact person in the International Office.

Arrival in Berlin

After your arrival you might be obliged to stay in quarantine if you are coming from a country or region which is designated as currently presenting an increased risk of infection with SARS-CoV-2.

Here you can find information on current quarantine and registration requirements for travellers.

Please check regularly on the requirements for travellers coming to Germany and Berlin: https://www.berlin.de/corona/en/measures.

There will be an ORIENTATION MEETING which will take place on Wednesday, 12th October 2022. More information will follow here.

Learning Agreement (ERASMUS+)

Our course catalogue for the winter semester 2022/23 will not be published before the end of September 2022.

Probably your home university needs you to get your learning agreement signed and confirmed before the mobility. We suggest to choose modules or general lectures which can be concretized in April. The agreement will be confirmed and signed by the exchange coordinator from your course of study.

We have integrated the Online Learning Agreement (OLA) into our incoming procedures. OLA is a web-based tool, which enables the digital processing of your Learning Agreement. If your home university supports the OLA tool, please use the e-mail address of your exchange student coordinator.

Letter of confirmation

For some students it is essential to get the exact study dates of your exchange at UdK Berlin confirmed.
Please ask your home university for the form and get it signed by the International Office. Please note that the confirmation cannot be issued BEFORE THE LAST WEEK of studies.

Transcript of Records + Record of Courses

Contrary to the system at many other universities, there is no central registration of courses for exchange students at the UdK Berlin. For this reason, neither the International Office nor the Registration Office (IPA) has information on which courses you have taken while on exchange here.
In order to obtain a Transcript of Records, you must collect ECTS points (and grades if necessary) and the signatures of the professors or lecturers you are studying with on the Record of Courses. This form will be provided by the international office. You should start collecting signatures during the last weeks of the semester. After collecting all signatures the form has to be counter-signed  by the exchange student coordinator in your college. Afterward please hand it over to the International Office.
Don’t wait too long however, as the teachers may not be available during the vacation period.

The Transcript of Records then will be issued and sent directly to your home institution within 5 weeks.

 

Studium Generale

The Studium Generale is not a separate course of study. It is a cultural-scientific and interdisciplinary-artistic basic program integrated into bachelor and art diploma programs of the UdK Berlin.
In each semester there are a number of lectures, seminars and workshops of the Studium Generale to choose from. The courses in the field Cultural Studies offer multidisciplinary approaches to figures of thought, theories and methods. Interdisciplinary artistic practice and theory is the second focus of the Studium Generale. You can learn different art-specific thinking and behavior in interaction with students from other courses of study. A few are offered in English.

Internet

The Berlin University of the Arts has its own internet service, called O.A.Se. (Online Access Service).

You will receive your INTERNET ACCESS DATA, as well as information on your personal UdK e-mail-address at the orientation meeting or after individual consultation with your coordinator from the International Office.

It’s important that you activate the UdK e-mail address within 42 days of receiving the letter from the O.A.Se since all future information from the registration and examinations office will be sent to this UdK e-mail account. There is wifi available in all UdK buildings. If you are registered with „eduroam“, you can use your eduroam access details. There is also an unsecure wifi connection which can be accessed with the UdK e-mail address.

University Library

Volkswagen-Bibliothek
Fasanenstraße 88, 10623 Berlin
Opening hours
Mon – Fri: 9 am – 10 pm Sat: 10 am – 6 pm

Please go to the website for up-to-date information on opening and registration hours during COVID-19.

Registration
Mon – Fri: 9 am – 6 pm Sat: 10 am – 1 pm + 2 pm – 6 pm
In order to take out books / CDs from the library, you need to register for a library card. The registration desk is to the right of the lending desk on the ground floor.
Please bring your >> student ID, your identity card or passport, certificate of registration of your >> local address and residence permit for non-EU students with you. There is no charge for students registered at the UdK Berlin.

Lockers
The library offers lockers to store your coats and bags. The lockers, however, require a padlock, which can be bought or rented at the bookshop in the foyer or you can bring your own.

German Language Classes

The International Office offers free German language courses for beginners, which are aimed specifically at exchange students. In the winter semester 2022/23, there will be an A1 and an A2 course.

A1 German course (for absolute beginners)
Mon, 5:00-7:30pm (starting 17 October 2022)
Einsteinufer 43, room 116b

Course book: Das Leben. A1.1. Kurs- und Übungsbuch. Cornelsen. (ISBN 978-3-06-121966-6)

A2 German course
Tue, 5:00-7:30 pm (starting 18 October 2022)
Einsteinufer 43, room 116 b

Course book: Das Leben. A2.1. Kurs- und Übungsbuch. Cornelsen. (ISBN 978-3-06-121968-0)

You can earn 2 ECTS for one German course if you attend at least 70% of the lessons. No marks/grades will be awarded for this course.

To register for a German course, please send an email with your name and which course you would like to attend (A1 or A2) to: sandra.bayer_ @intra.udk-berlin.de

 

The Sprach- und Kulturbörse (language and cultural exchange), a student project of the Technical University Berlin (TU Berlin), offers German language courses that are not free of charge, but still quite cheap. These courses can’t be recognized as ECTS for your studies. Lessons and costs will be published approximately 6 weeks before the start of each semester.

You can also just go to one of the local Volkshochschulen (Community Colleges) in the district where you live. They offer language courses at favourable prices and you can get to know more people (not only students) that way.

Student Union: AStA

The AStA (Allgemeiner Studierenden- Ausschuss) is the Student Union of the UdK Berlin
It represents the students in the administration, on various boards and in the faculties of the UdK Berlin. The AStA supports and coordinates student initiatives both within and outwith of the various colleges of the university.

The AStA usually holds meetings every week (Hardenbergstraße 33, Room 9), at which students can apply for project funding. Due to COVID-19, meetings are now held online. Please visit the website for up-to-date information.
Foreign students in severe financial distress may also request financial aid.