Introduction to Wissensportal der Künste

Welcome to the online help


The "Wissensportal der Künste der Universität der Künste Berlin", a knowledge portal of the arts, offers you a convenient way to search in the library stock. In addition it contains documents that else are available via the UdK institutional repository ("Dokumentenserver der Universität der Künste Berlin",, (German only)) and the estate of the musicologist Philipp Spitta. Further data sources will be included soon. The Wissensportal der Künste offers modern search engine technology: search results are displayed at the split of a second. Intuitively usable filters help to refine search results. The import of search results in reference management programs as well as social bookmarking with BibTex, Delicious and RIS facilitate your work.

1. Search and find

1.1 The basic search

It is easy to search in the Wissensportal der Künste. Type in one or several words and press the "search" button (Suche):

Quelle: Quelle: UdK Berlin

Choose a Scope to search within a specific library collection. The search in all media (Alle Titel) is predefined. You can narrow down your search to the following collections: text ("Text"), films ("Filme"), scores ("Noten"), audio ("Audio") as well as Acticles and more ("Artikel und mehr"). To change the collection, choose the proper scope. Example: To find available films of Stanley Kubrick, choose the scope film (Filme) and phrase your query:

Quelle: Quelle: UdK Berlin

Stocks of UdK and TU Berlin


Please note: In the “Wissensportal der Künste” you are searching the whole collections of Universität der Künste (UdK Berlin) and Technische Universität Berlin (TU Berlin). For a detailed search in the collection of the TU Berlin we recommend to use the "Wissensportal der TU" under the URL

Search for a topic

- In the Arts Knowledge Portal, enter one or more terms that describe your topic well.

- Use the systematics: in these PDFs you have the opportunity to find your area of ​​interest

Keyword, tag

Librarians capture the content of a publication with keywords, regardless of title. These are terms that are in the context of a terminologically controlled vocabulary. This is based on the Common Standard File (GND) of the German National Library. You search for keywords in the Advanced Search. If you do not succeed in your objective search, please try synonymous terms.

Systematics, "Systemstelle"

The media, which are freely accessible on the shelves (freehand), are almost all set up according to a systematics, a hierarchical structure of the specialist groups. For example:      

  • QP 6373 is in the system of the field of "komm" (communication) for corporate identity      
  • FA 3220 is in the system of Mu / Th (music and performing arts) for voices for string quartets

There are separate systematics for: design, education, communication, art and architecture, music and theater with notes, phonograms and film genres and genres.

If you have found a systematic point of interest in one of the classifications, you can, if it is a book, - Visit this directly on the shelf or - Search the portal for all media assigned to this system location: Advanced search / search criteria, eg. B. "Art / Architecture, System Sites"

Call number

The shelf-accessible book call number is usually composed of a system location that factually maps the book to an area, and a sequential inventory number that appears after the slash, or below the fraction bar. Both parts of the call number consist of a letter-number combination, z. Eg QP 6373 / FA 234

Search for journal articles

Articles in magazines or compilations are usually not listed in the Knowledge Portal of the Arts. You can research journal articles in:

  • Tables of contents of magazines
  • Websites of the publishers, z.T. publish the publishers register
  • Databases (see eg: Link list and database list of UB)

If you have found out in which journal an essay of interest has been published, you can search for the magazine title in the Knowledge Portal of the Arts of the UdK. If you do not find what you are looking for we recommend searching the journal database (ZDB)

Search for musical works

For sheet music, musical works on CDs, records, on DVDs, videos or Blu-ray Discs, there are standardized work titles that can help to get better results in the search: There are individual work titles such as. Magic Flute or Cosi fan tutte. But also work titles with general terms for composition types.

Here are some examples of these types of compositions used in the musical work title: Duos, Fantasies, Fugues, Inventions, Cantatas, Concerts, Songs, Masses, Overtures, Partitas, Preludes, Quartets, Quintets, Rondos, Symphonies, Sonatas, Sonatinas, Suites, Trios, Variations.

For a more precise determination of the work standardized abbreviations of the occupation were used with these terms, now the occupation is written out. Here is a selection: Orchestra: Orch, Flute: Fl, Horn: Hr, Piano: Kl, Double Bass: Kb, Clarinet: Oboe, Ob, Ob, Organ: Org, Timpani: Pk, Trumpet: Trp, Viola: Va, Violin: Vl, Violoncello: Vc

You are looking for:

Mozart Piano Concerto 413

In the result you find the indication: Work Title:

Mozart, Wolfgang Amadeus (1756-1791): Concerts, Kl Orch, KV 413, but possibly also: Work Title: Mozart, Wolfgang Amadeus (1756-1791): Concerts, Piano, Orchestra, KV 413

Search again for:

mozart Concerts, Kl Orch, KV 413 and Mozart Concerts Piano Orchestra KV 413

So you get a much larger hit volume, since all media are found, the covers are designed in other languages, such. Piano Concertos, Concert for pianoforte [...].

For more information, see: Notation and staging


Boolean operators


You can exclude items that contain specific words or phrases. To do so, type NOT or the German NICHT and then type the word or phrase to exclude:

Quelle: Quelle: UdK Berlin


Please note! Operators like NOT, AND, OR have to be written upper case!

Phrase search


If you are searching for an exact phrase, place it in quotation marks. You can combine single words and phrases in your search. Example: Exact phrase search using quotation marks "social media": You will find items which contain the exact phrase "social media":

Quelle: Quelle: UdK Berlin


Overview: Here you find an overview of all possible search functions and operators:

UND, ANDonline AND marketingYou will find items that contain both words
ODER, ORonline OR marketingYou will find items that contain either online or marketing or both words
NICHT, NOTonline NOT marketingYou will find items that contain the word online but not the word marketing
(grouping)Shakespeare AND (comedy OR tragedy)You will find items that contain either comedy or tragedy or both words, in combination (AND) with Shakespeare
" ""social media"Phrase = You will find items which contain the exact phrase "social media".
*cultur*Truncation (*) = enter an asterisk to perform a multiple character wildcard search, finds e.g. culture, cultural, culturally etc.
?wom?nQuestion mark = enter a question mark to perform a single character wildcard search, finds e.g. woman and women
Combinations: Trancation + Wildcardaest?eti*Finds e.g.: aesthetic, aesthetics, aesthetically...
Combinations: Word + Phrasemarketing AND "social media"Finds items that contain both the word and the phrase

1.2 Advanced search


The advanced search offers more flexible ways to combine words or phrases:


Each input-field can be qualified to match a certain criterion: Titel, Person, Schlagwort, Verlag...

Specify "how" the search terms match: [enthält] (= contains), [ist exakt] (= is exact) und [beginnt mit] (= begins with)

You can make use of Boolean Operators (AND, OR, NOT) in the input-fields or via the dropdown menue to the right

You can specify several additional criteria like [Zeit] (= time), [Materialart] (= media type) und [Sprache] (= language)

Quelle: Quelle: UdK Berlin


Make use of the relational operators [enthält] (= contains), [ist exakt] (= is exact) or [beginnt mit] (= begins with) to specify "how" the search terms match (the relation between your search term and the matching item). Overview:

[enthält] (= contains) One or more search terms appear in arbitrary position
[ist exakt] (= is exact) One or more search terms appear exactly in the given order
[beginnt mit] (= begins with) Looks for the first word of the item title (this can be used on "title" only)


Example: Here you find examples for using relational operators on searching/finding the title "Medien : verstehen - gestalten - produzieren" with different search terms:

Relational OperatorSearch TermItems found?Explanation
[enthält] (= contains) produzieren verstehen 1...the title contains the search term (word order doesn't matter!)
[ist exakt] (= is exact) verstehen produzieren 0...the search terms do not exactly match the item title (word order matters!)
[beginnt mit] (= begins with) verstehen gestalten 0...the item title doesn't begin with the search terms

1.3 Refine your results


Make use of the filter options in the left hand column to refine your results. You can refine according to resource type ("Medienart"), keyword ("Schlagwort"), language ("Sprache"), creation date ("Erscheinungsjahr"), etc. The options may vary according to the collection you are searching in.

Quelle: Quelle: UdK Berlin


On each filter you can show up hidden filter options by clicking "Mehr anzeigen".

With the icons above the filter sections you can activate an alphabetical-sort or relevancy-sort option. This can be useful on long filtersets, e.g. "country" or "language". You can narrow down your search even more by choosing several options at once.

1.4 Availability and locations

The section locations lists all of the locations that hold this item. If an Item is located in different locations (e.g. different floors, open stacks vs. closed stacks ect.) you will see an according selection. The following image demonstrates a title with different locations in UdK Berlin and TU Berlin. In the column availability you will see the number of available items in the according location:

Quelle: Quelle: UdK Berlin

Click on the location to see a list of all items belonging to this location and. Here you can also find the call numbers (Signatur), which are necessary to locate the items in the shelfs:

Quelle: Quelle: UdK Berlin

Click on “Where can I find this?” for a map of orientation:

Wissensportal der Künste Medienstandorte finden

Quelle: UdK Berlin

After log-in you will find out whether you are allowed to borrow the item or not. If you are authorized you will find a link “Request” (ger: "Bestellen/Vormerken") above the item list, if not: no link will appear.

Quelle: Quelle: UdK Berlin

The Details section shows the full record. The Links section shows additional links, including links to subordinate- or superior titles. For multi-volume works, the link will lead you to the corresponding volumes or to the higher-level work title.

Quelle: Quelle: UdK Berlin

1.5 Online-Resources

The Knowledge Portal of the Arts contains references to many online resources (identified by Online access / ger: Online Zugriff frei). Some are generally freely accessible, others are licensed and therefore can only be viewed with internet access from the respective owning institution (UdK or TU). Mostly you find a reference to the owner institution in the Details section:

Quelle: Quelle: UdK Berlin

Quelle: Quelle: UdK Berlin

To view licensed online-ressources, you must be in the IP address range of the owning institution. You are in the IP address range of UdK:

  • at each stationary computer workstation on the 4th floor of the University Library, with registration for internet use
  • at each stationary PC workstation on the campus of the UdK or with WLAN from the UdK and/or Eduroam (Eduroam not in the library building Fasanenstraße 88)
  • with UdK VPN access (more about VPN)
  • for some resources, you can use Shibboleth authentication (if specified)

A few electronic journals require the input of a user name and password by the library staff at the information desk on the 4th floor of the library. If required: please contact us.

Quelle: Quelle: UdK Berlin

In order to be able to access the TU's online resources, either have to use the TU's Internet access (for example, a computer workstation on the 1st - 3rd floors of the university library) or be registered with a TU-VPN or Shibboleth VPN access. (More about online resources of the TU).

Please note: if you connect to the WLAN (eduroam) in the library building, you are always in the IP address range of ​​the Technical University. You therefore do not have access to access-restricted online resources of the UdK with eduroam, even if you use UdK authentication data.

Further note: Online resources link to external service providers. You leave the knowledge portal of the arts on access. For this, you always need to register for Internet use at the computer workstations in the library (more on the topic: Registration for Internet use).

TU students please note: TU students can choose between the operating systems Ubuntu and Windows on the 4th floor of the UB: only with Ubuntu do you have access to the online resources of the UdK.

If the search in the search portal does not yield the desired results, you can use special databases. Here is a list of the UdK licensed databases. Please use these direct links.

1.6 Searching beyond the university library

The redirect links below the results list allow you to continue your search in other libraries or in other sources:

Quelle: Quelle: UdK Berlin

2. Your personal account

2.1 Sign-in and my account

You can sign-in with your account as usual. The sign-in-Link (“Anmelden”) can be found in each tab “Verfügbarkeit" or in the right navigation-menu on the top of the page:

  • type your username ("Benutzername"), which is the 12-sign-number on your library identification card
  • and your password ("Passwort"), by default this is your zip code (for security reasons we recommend to change this in your user account) Fornew registrations after 02.01.2018 the following password convention applies: First letter of your Nachnahms + date of birth + # Example: "Max Mustermann born on 12.06.1982": Password: M120682 #
  • In the course of January 2019, the conversion to at least 8-digit passwords takes place when registering in the Knowledge Portal of the Arts.

Quelle: Quelle: UdK Berlin

Once you signed in you can chose between the following options:

  • You can check the availability for single items and place orders.
  • You can specify the search mode and save it for the future. For further information read 2.6 Alerts and RSS.
  • You can save retrieved items and queries in My Account using e-Shelf and Search History.
  • You can use library service offers. Order and renew items online and manage them in your account.

Click on the "My account" link ("Mein Konto") found on the top of each page in Wissensportal der Künste.


Quelle: Quelle: UdK Berlin

Login rejected

If the login should be rejected by the system, this can have different reasons. Your library account may have expired or locked. Please contact the library staff.

If you have made an incorrect entry 3 times in a row, you will be blocked for 15 minutes for security reasons.

Please note: You should sign out of Wissensportal der Künste so that your searches remain private and your personal settings in My account are not tampered with.

2.2 Renew Items

Your personal account has a menu that also allows you to view and renew your current loans. Use the title-related buttons "renew" or the button "renew all".

Quelle: Quelle: UdK Berlin

2.3 Changing personal settings

In your account you will also find a section for your personal data. Here you can change your email-address, your password (login for Wissensportal der Künste) and your PIN (login for the self-check machines).

Quelle: Quelle: UdK Berlin

2.4 Search history / Favorites

Viewing and saving the search history: When you are logged in, you can save individual search results by clicking the "pin" icons in the result list. If you have not logged in, your searches and saved titles will only be available during the current session.

Quelle: Quelle: UdK Berlin

You can access your saved searches and favorites by clicking the large "pin" icon next to the user menu in the upper right navigation:

Quelle: Quelle: UdK Berlin

3. Log-in-Data

You'll need different authentication data (usernames, passwords, PIN) to make use of the library's electronic services: e.g. your user account in the "Knowledge Portal of the Arts", the internet at the computer workstations in the reading room and the self check machine on the ground floor..

3.1 Username and Password

You'll need the user name and password to log in to your user account in the Knowledge Portal of the Arts. The username is the 12-digit number on your user ID below the bar code. The password is your zip code. For new registrations after 02.01.2018 the following password convention applies: First letter of your Nachnahms + date of birth + # Example: "Max Mustermann born on 12.06.1982": Password: M120682 #
To increase security, you should change your password in the user account (see here). Students of the Technical University can log in via Shibboleth service (for more information see the website of the TU)

Note: In the course of January 2019, the conversion to at least 8-digit passwords takes place when registering in the Knowledge Portal of the Arts.

Quelle: Quelle: UdK Berlin

3.2 Internet-Password

It is not nessesary to log in to search in the Knowledge Portal of the Arts. But if you want to access other sources on the Internet, you need to register for Internet use, for example:

  •     Function "Forward the search query beyond UB"
  •     Display of digital full texts by external providers
  •     other Internet usage (e.g., Google)

You will need to create a separate Internet password for this. On the start screen on a computer workstation in the reading room, first click on the "UdK and external" button, then on the button "I am not yet registered - register now" and now follow the on-screen instructions.

Internetnutzung in der UB

Internetnutzung in der UB

Quelle: UdK Berlin

3.3 PIN for the self check machines on the ground floor

You need a PIN for the self check machines on the ground floor. For this, your postal code will be used first. You can change the PIN at any time by managing your personal settings (see here). TU students must create their PIN in the user account themselves before using it for the first time.

4. Technical requirements

4.1 Hardware

Desktop, laptop, mobile phone: You can access the Wissensportal der Künste on all common devices. Also small screens will not cause display problems. For smaller devices the Wissensportal der Künste provides an optimized view (mobile view), which will be automatically set. For high definition screens screens (e.g. retina-display) we do not provide separate features.

4.2 Software

Webbrowser: The Wissensportal der Künste will constantly be adjusted to newer technical requirements. The use of obsolete browsers could lead to display errors and other malfunctions. Keep in mind that the use of older browsers is not safe. So please keep your software up to date. We recommend the use of the following browser versions and up:

IE (Internet Explorer): 9 +
Mozilla Firefox: 10 +
Chrome: 10 +
Safari: 6+
Opera: 11+

JavaScript: The Knowledge Portal of the Arts requires JavaScript-support to enable certain display functions, interaction and data processing.

Cookies: For session management the Wissensportal der Künste needs cookie-support in your browser. Without cookie-support you will be able to search, but you will not be able to sign in, personalize search profiles, renew items and so on. A session-cookie is valid until you sign out or your browser is shut down. For more information about cookie-management please see your browser documentation.

3.4. Feedback

If you have further questions concerning technical requirements or any other problems don't hesitate to contact us via Contactform. Thank you very much.

Last Update: 03.01.2019