Introduction to Wissensportal der Künste
Welcome to the online help
The "Wissensportal der Künste der Universität der Künste Berlin", a knowledge portal of the arts, offers you a convenient way to search in the library stock. In addition it contains documents that else are available via the UdK institutional repository ("Dokumentenserver der Universität der Künste Berlin", https://opus4.kobv.de/opus4-udk/home, (German only)) and the estate of the musicologist Philipp Spitta. Further data sources will be included soon. The Wissensportal der Künste offers modern search engine technology: search results are displayed at the split of a second. Intuitively usable filters help to refine search results. The import of search results in reference management programs as well as social bookmarking with Connotea and Delicious facilitate your work.
1. Search and find
1.1 The basic search
It is easy to search in the Wissensportal der Künste. Type in one or several words and press the "search" button (Suche):
Choose a Tab to search within a specific library collection. The search in all media (Alle Titel) is predefined. You can narrow down your search to the following collections: text ("Text"), films ("Filme"), scores ("Noten"), audio ("Audio") as well as Acticles and more ("Artikel und mehr"). To change the collection, choose the proper tab. Example: To find available films of Stanley Kubrick, choose the tab film (Filme) and phrase your query:
Please note: In the “Wissensportal der Künste” you are searching the whole collections of Universität der Künste (UdK Berlin) and Technische Universität Berlin (TU Berlin). For a detailed search in the collection of the TU Berlin we recommend to use the "Wissensportal der TU" under the URLhttp://portal.ub.tu http://portal.ub.tu-berlin.de.
You can exclude items that contain specific words or phrases. To do so, type NOT or the German NICHT and then type the word or phrase to exclude:
Please note! Operators like NOT, AND, OR have to be written upper case!
If you are searching for an exact phrase, place it in quotation marks. You can combine single words and phrases in your search. Example: Exact phrase search using quotation marks "social media": You will find items which contain the exact phrase "social media":
Overview: Here you find an overview of all possible search functions and operators:
|UND, AND||online AND marketing||You will find items that contain both words|
|ODER, OR||online OR marketing||You will find items that contain either online or marketing or both words|
|NICHT, NOT||online NOT marketing||You will find items that contain the word online but not the word marketing|
|(grouping)||Shakespeare AND (comedy OR tragedy)||You will find items that contain either comedy or tragedy or both words, in combination (AND) with Shakespeare|
|" "||"social media"||Phrase = You will find items which contain the exact phrase "social media".|
|*||cultur*||Truncation (*) = enter an asterisk to perform a multiple character wildcard search, finds e.g. culture, cultural, culturally etc.|
|?||wom?n||Question mark = enter a question mark to perform a single character wildcard search, finds e.g. woman and women|
|Combinations: Trancation + Wildcard||aest?eti*||Finds e.g.: aesthetic, aesthetics, aesthetically...|
|Combinations: Word + Phrase||marketing AND "social media"||Finds items that contain both the word and the phrase|
1.2 Advanced search
The advanced search offers more flexible ways to combine words or phrases:
Each input-field can be qualified to match a certain criterion: Titel, Person, Schlagwort, Verlag...
Specify "how" the search terms match: [enthält] (= contains), [ist exakt] (= is exact) und [beginnt mit] (= begins with)
You can make use of Boolean Operators (AND, OR, NOT) in the input-fields or via the dropdown menue to the right
You can specify several additional criteria like [Zeit] (= time), [Materialart] (= media type) und [Sprache] (= language)
Make use of the relational operators [enthält] (= contains), [ist exakt] (= is exact) or [beginnt mit] (= begins with) to specify "how" the search terms match (the relation between your search term and the matching item). Overview:
|[enthält] (= contains)||One or more search terms appear in arbitrary position|
|[ist exakt] (= is exact)||One or more search terms appear exactly in the given order|
|[beginnt mit] (= begins with)||Looks for the first word of the item title (this can be used on "title" only)|
Example: Here you find examples for using relational operators on searching/finding the title "Medien : verstehen - gestalten - produzieren" with different search terms:
|Relational Operator||Search Term||Items found?||Explanation|
|[enthält] (= contains)||produzieren verstehen||1||...the title contains the search term (word order doesn't matter!)|
|[ist exakt] (= is exact)||verstehen produzieren||0||...the search terms do not exactly match the item title (word order matters!)|
|[beginnt mit] (= begins with)||verstehen gestalten||0||...the item title doesn't begin with the search terms|
1.3 Refine your results
Make use of the filter options in the left hand column to refine your results. You can refine according to resource type ("Medienart"), keyword ("Schlagwort"), language ("Sprache"), creation date ("Erscheinungsjahr"), etc. The options may vary according to the collection you are searching in.
On each filter you can show up hidden filter options by clicking "... weitere zeigen".
With the icons above the filter sections you can activate an alphabetical-sort or relevancy-sort option. This can be useful on long filtersets, e.g. "country" or "language". You can narrow down your search even more by choosing several options at once.
1.4 Availability and locations
The locations tab (Verfügbarkeit) lists all of the locations that hold this item. If an Item is located in different locations (e.g. different floors, open stacks vs. closed stacks ect.) you will see an according selection. The following image demonstrates a title with different locations in UdK Berlin and TU Berlin. In the column “Verfügbarkeit” (=availability) you will see the number of available items in the according location:
Click on the location to see a list of all items belonging to this location and. Here you can also find the call numbers (Signatur), which are necessary to locate the items in the shelfs:
Click on “Finden” for a map of orientation:
After log-in you will find out whether you are allowed to borrow the item or not (column “Richtlinie”). If you are authorized you will find a link “Bestellen/Vormerken” (row “Bestelloptionen”), if not: no link will appear.
The tab Details shows the complete title data set and further links:
The „Wissensportal der Künste” contains references to many online resources (identified by Online-Zugriff frei). Some are generally freely accessible, others are licensed and therefore can only be viewed with internet access from the respective owning institution (UdK or TU). Mostly you find a reference to the possessing institution in the "Ansehen"-tab:
To view licensed online-ressources, you must be in the IP address range of the owning institution. You are in the IP address range of UdK:
- at each stationary computer workstation on the 4th floor of the University Library, with registration for internet use
- at each stationary PC workstation on the campus of the UdK or with WLAN from the UdK (not eduroam!)
- with UdK VPN access (more about VPN)
A few electronic journals require the input of a user name and password by the library staff at the information desk on the 4th floor of the library. If required: please contact us.
In order to be able to access the TU's online resources, either have to use the TU's Internet access (for example, a computer workstation on the 1st - 3rd floors of the university library) or be registered with a TU-VPN or Shibboleth VPN access. (More about online resources of the TU).
Please note: if you connect to the WLAN (eduroam) in the library building, you are always in the IP address range of the Technical University. You therefore do not have access to access-restricted online resources of the UdK with eduroam, even if you use UdK authentication data.
Note also: Online resources link to external service providers. You leave the knowledge portal of the arts on access. For this, you always need to register for Internet use at the computer workstations in the library reading room (more on the topic: Registration for Internet use).
TU students please note: TU students can choose between the operating systems Ubuntu and Windows on the 4th floor of the UB: only with Ubuntu do you have access to the online resources of the UdK.
If the search in the search portal does not yield the desired results, you can use special databases. Here is a list of the UdK licensed databases. Please use these direct links.
1.6 Searching beyond the university library
A click on the link Anfrage weiterleiten über die UB hinaus (under the main search input field) shows up options to continue searching with the original search term.
In the following example you continue searching with "Wittgenstein Einführung":
2. Your personal account
2.1 Sign-in and my account
You can sign-in with your account as usual. The sign-in-Link (“Anmelden”) can be found in each tab “Verfügbarkeit" or in the right navigation-menu on the top of the page:
- type your username ("Benutzername"), which is the 12-sign-number on your library identification card
- and your password ("Passwort"), by default this is your zip code (for security reasons we recommend to change this in your user account) For new registrations after 02.01.2018 the following password convention applies: First letter of your Nachnahms + date of birth + # Example: "Max Mustermann born on 12.06.1982": Password: M120682 #
Once you signed in you can chose between the following options:
- You can check the availability for single items and place orders.
- You can specify the search mode and save it for the future. For further information read 2.6 Alerts and RSS.
- You can save retrieved items and queries in My Account using e-Shelf and Search History.
- You can use library service offers. Order and renew items online and manage them in your account.
Click on the "My account" link ("Mein Konto") found on the top of each page in Wissensportal der Künste.
Please note: You should sign out of Wissensportal der Künste so that your searches remain private and your personal settings in My account are not tampered with.
2.2 Renew Items
In the menu on the left in your account you can find an overview of your current loans (Ausleihen). Here you can eventually renew the items. Therefore make use of the buttons "Markierte Auswahl verlängern" (renew chosen items) or "Alle verlängern" (renew all).
2.3 Changing personal settings
In your account you will also find a section for your personal data. Here you can change your email-address, your password (login for Wissensportal der Künste) and your PIN (login for the self-check machines).
2.4 Search history
View and save your search history: If you are signed in, you can save a query by clicking on "Save query" link ("Suche speichern") in the upper right hand corner of the page.
You can access your saved and session queries by clicking either the "search history" tab ("Suchverlauf") in the upper right hand corner of the page...
... and then look for the "queries" tab ("Suchprofile").
The "queries" tab ("Suchverlauf") contains the following folders:
- This session's queries: this folder lists all of the queries that you have performed in the current session.
- Saved queries: this folder lists all of the queries that you have saved.
Please note! You can only save queries if you are signed in.
You can run a saved query yourself, or you can set it as an alert that runs automatically at scheduled times and sends you new results by email.
2.5 Using e-shelf
E-Shelf allows you to save and organize items that you find during your session. You can not use e-shelf to order several collected items at once (such is not possible). To access the e-Shelf, click on the according link ("Korb") at the top of the page.
Please note! Sign in to save your e-Shelf. If you are not signed in the e-Shelf will be saved for the session only.
This section includes:
- Saving items to e-Shelf
- Removing items from e-Shelf
- Viewing items saved in e-Shelf
- Managing folders
- Managing saved items
Saving items to e-Shelf: When you select the basket icon for an item in the search results, the system highlights the icon and adds the item to the folder in e-Shelf. To remove an item and all of its copies in various folders in e-Shelf, deselect the basket icon next to the item in the search results.
2.6 Alerts and RSS
The Wissensportal der Künste also offers RSS and automatic alerts. To view the list of alerts, click the "Saved queries & alerts" menu ("Suchprofile"). To configure an alert for a saved query, click the "Update" link ("Speichern / senden") for that query and specify the alert settings.
Activate RSS Feeds: RSS-feeds in the Wissensportal der Künste are used to notify you of new items found by the query. RSS feeds can be activated from either the search results (use the link "Suche speichern") or the "saved queries & alerts" folder ("Suchprofile") on the Queries tab ("Suchverlauf").
If your browser supports RSS, click the RSS button. A window opens from which you can subscribe to the RSS feeds. Follow the instructions in the window. If your browser does not support RSS, right-click the RSS button, copy the URL, and paste it into the RSS reader. Popular RSS readers are e-mail programms like Thunderbird, Outlook or Apple Mail, or programms like Feedreader, or services like iGoogle or Netvibes.
You'll need different authentication data (usernames, passwords, PIN) to make use of the library's electronic services: e.g. your user account in the "Knowledge Portal of the Arts", the internet at the computer workstations in the reading room and the self check machine on the ground floor..
3.1 Username and Password
You'll need the user name and password to log in to your user account in the Knowledge Portal of the Arts. The username is the 12-digit number on your user ID below the bar code. The password is your zip code. For new registrations after 02.01.2018 the following password convention applies: First letter of your Nachnahms + date of birth + # Example: "Max Mustermann born on 12.06.1982": Password: M120682 #
To increase security, you should change your password in the user account (see here). Students of the Technical University can log in via Shibboleth service (for more information see the website of the TU)
It is not nessesary to log in to search in the Knowledge Portal of the Arts. But if you want to access other sources on the Internet, you need to register for Internet use, for example:
- Function "Forward the search query beyond UB"
- Display of digital full texts by external providers
- other Internet usage (e.g., Google)
You will need to create a separate Internet password for this. On the start screen on a computer workstation in the reading room, first click on the "UdK and external" button, then on the button "I am not yet registered - register now" and now follow the on-screen instructions.
3.3 PIN for the self check machines on the ground floor
You need a PIN for the self check machines on the ground floor. For this, your postal code will be used first. You can change the PIN at any time by managing your personal settings (see here). TU students must create their PIN in the user account themselves before using it for the first time.
4. Technical requirements
Desktop, laptop, mobile phone: You can access the Wissensportal der Künste on all common devices. Also small screens will not cause display problems. For smaller devices the Wissensportal der Künste provides an optimized view (mobile view), which will be automatically set. For high definition screens screens (e.g. retina-display) we do not provide separate features.
Webbrowser: The Wissensportal der Künste will constantly be adjusted to newer technical requirements. The use of obsolete browsers could lead to display errors and other malfunctions. Keep in mind that the use of older browsers is not safe. So please keep your software up to date. We recommend the use of the following browser versions and up:
|IE (Internet Explorer): 9 +|
|Mozilla Firefox: 10 +|
|Chrome: 10 +|
Cookies: For session management the Wissensportal der Künste needs cookie-support in your browser. Without cookie-support you will be able to search, but you will not be able to sign in, personalize search profiles, renew items and so on. A session-cookie is valid until you sign out or your browser is shut down. For more information about cookie-management please see your browser documentation.
If you have further questions concerning technical requirements or any other problems don't hesitate to contact us via Contactform. Thank you very much.
Last Update: 12.01.2018